A board portal, also known as a governance software, offers an online environment that is secure for directors and administrators to collaborate on confidential documents, information and meetings. The best portals allow members to easily prepare for board meetings and participate, while also managing the work that takes place between meetings. Modern portals aid in meeting preparation and collaboration among committee members, board members as well as key stakeholders and external partners.
It is vital that board management software be user-friendly and simple to use. Ask the vendor if their software is easy to use and if there’s videos or other resources that can assist members in their navigation. You should also know how easy it will be for directors to hold their first meeting and how the platform syncs with their calendars.
Modern board portals are built to be as productive as the boards themselves, increasing member engagement and productivity by offering features like task management that make it easy for members to keep on top of their tasks between meetings. Modern portals also provide the use of e-signature and voting capabilities to accept documents quickly and securely. They also allow users to create and edit agenda items, minutes of meetings, and documents.
The latest generation of board portals lets administrators and directors to work in the cloud. This makes it possible for a CFO in Chicago to update a Board Book in tandem with an IT director from Washington DC. This improves the effectiveness of a board’s meeting, and ensures that all members are able to access to the most recent information.